Privacy Policy

Last update on: May 11, 2024

1. Introduction

Welcome to the TEDAI conference in Vienna. We are committed to protecting your privacy and handling your data in an open and transparent manner. This privacy policy sets out how we will collect, handle, store, and protect information about you when you use our website or participate in our conference.

2. Who We Are

TEDAI Conference is a platform for sharing ideas at the intersection of technology, entertainment, and design, with a particular focus on artificial intelligence. We operate our website and conduct our events within Europe. TEDAI Vienna is organized by TEDxVienna in collaboration with TED Conferences. 

3. The Information We Collect

We may collect the following types of information:

Conference information

When required for TEDAI Conference registration, we collect and process your personal information including your name, address, telephone number and email address, and other preferences such as profile, photos, workshop and activity choices. At times, you may be asked to provide additional information, such as payment to provide under a secure conference registration process. When you provide your credit card number, it will only be shared with verified third parties who perform tasks required to complete the purchase transaction, and the card will be fully stored according to PCI standards.

Data collected with cookies

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States.

To help improve site performance, TED also generates first-party cookies (which are based on TED’s use of analytic proxies and self-hosted tracking scripts) to track usage on our site. Collectively, the technologies we use across TED offerings include the list below.

  • standard web analytics information
  • behavioral advertising which allows third parties to collect cookies to help TED advertise offerings more efficiently
  • aggregated data about email click-through rates and video viewing
  • data collected through HTML cookies, flash cookies, web beacons and similar technologies
  • demographics and other details to help us customize our sites based on your preferences
  • data on view counts and video search functionality Cookies provide a mechanism for us to understand how you use the site over time so that we can provide you the best user experience according to your expressed preferences. We do not sell this information to any third party but may provide information to partners that assist us in updating, managing or maintaining our websites.

Location information

We may collect and use your location data (such as your country) to provide a tailored, language-specific experience for your region, but we don’t collect any geolocation-specific data from you or your device. You can change the settings on your computer or mobile device to prevent your location data from being shared. If you wish to opt-out of tracking and cookies, please manage your privacy settings on your browser, or select other ways to turn off cookies and/or ad features.

4. How We Use Your Information

We use your data for limited purposes and do not sell it to any third parties. Specific uses are defined below.

  • Review your conference application
  • Register you as a conference attendee
  • Process payments for conference registration
  • Communicate with you about conference details and updates.
  • Improve and customize your experience based on feedback and interactions at the event

5. Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

  • Your consent.
  • A contract: When you register for our conference, a contract is formed between you and us.
  • Legal compliance: If the law requires us to, we may need to collect and process your data.

6. Who We Share Your Data With

We may share your information with the following 3rd-party service providers:

  • Volkstheater Vienna
  • Hilton Park Vienna
  • Kursalon Vienna
  • Hetzner
  • MailChimp
  • Eventify
  • involve.me
  • Universe
  • Google Analytics
  • Google Sheets

7. Data Protection Rights

Under the GDPR, you have rights including:

  • Access: You can request copies of your personal data.
  • Rectification: You can request correction of information you believe is inaccurate.
  • Erasure: You can request the erasure of your personal data under certain conditions.
  • Restrict processing: You can request that we restrict the processing of your personal data, under certain conditions.
  • Object to processing: You can object to our processing of your personal data.
  • Data portability: You can request that we transfer the data that we have collected to another organization or directly to you.

8. Data Security

We have implemented security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorization. We also allow access to your personal data only to those employees and partners who have a business need to know such data.

9. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

10. Changes to This Privacy Policy

We keep our privacy policy under regular review and place any updates on this web page. This privacy policy was last updated on May 8, 2024.

11. How to Contact Us

If you have any questions about this privacy policy or the data we hold on you, please contact us at info@tedxvienna.at.

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Our privacy commandements

1. We respect your privacy.
2. We want to encourage connections and interactions between TEDAI Vienna attendees, but not if it violates the first principle noted above.
3. We will never sell your data to any third party.
4. We will never provide any of your data to a third party without your written permission.
5. We will ensure that you determine which pieces of the information you provide us are shown to other people, in your member profile or other parts of tedxvienna.com.
6. We will take all reasonable steps to ensure that any financial information you provide us, including credit card numbers, is stored securely.
7. We ask you to respect the privacy preferences of other TEDAI Vienna attendees.
8. We ask you to remember that any information you choose to post publicly (comments, photos, videos) on this site is, of course, public.
9. If you have any concerns about privacy violations, please contact us